Malling Photographic Society


1. The SOCIETY shall be called MALLING PHOTOGRAPHIC SOCIETY and shall be entirely non-racial, non-denominational, non-political and shall exercise no discrimination.

2. The aims and objectives of the Society shall be to foster, promote, stimulate and develop any and all aspects of Photography, both in practice and in theory. This will be achieved by a programme of discussion, lectures and demonstrations, outings and visits, competitions and any other method which the committee and/or membership finds practicable.

3. Subscriptions shall be agreed at the Annual General Meeting and shall be payable on 1st September annually.

4. The Financial Year shall be from 1st September to 31st August of the following year.

5. The Officers of the Society shall consist of a Chairman, Vice Chairman, Treasurer, Secretary, Competition Secretary and Social Secretary.

6. The Committee shall consist of Officers of the Society, together with no more than 7 other members of the Society and shall meet as often as the Committee deem necessary.

7. The Annual General Meeting (AGM) shall normally be held in April annually.
The Secretary shall give 21 days notice of the date and venue of the AGM.
The business to be transacted and this meeting shall include:-
(a)The Statement of Accounts as of that date.
(b)The election of Officers and Committee. (Officers shall be elected at the AGM, to serve for a period of one year and are eligible for re-election).
(c)The appointment of the Auditor(s)
(d)Any Other Business.
Members wishing to have a particular subject or issue discussed shall give notice in writing to the Secretary not less than 14 days before the date of the AGM. Failing notification the subject will only be discussed at the discretion of the Chairman.

8. An EXTRAODINARY GENERAL MEETING (EGM) shall be called by the Secretary, upon a written request, clearly stating the purpose for which an EGM is to be called. No other business shall be transacted at an EGM. The Secretary will notify members of the date, time and venue of the EGM which will be help within 28 days of receiving a written request.

9. Alteration to the subscriptions and rules can only be made at the AGM, or an EGM if called for that purpose.

10. The Society's Bankers shall be Nat West at their Larkfield Branch. Cheques and other instruments will be signed by the Treasurer and one of two other nominated signatories.

11. Capital items costing more than £50.00 shall only be purchased when approved in principle by a minimum of three Committee Members and competitive quotes have been obtained.

12. Competition Rules will be set by the Committee for all competitions, such rules to be notified to all members. The Rules may be subject to amendment from time to time at the Committee's discretion. All advertised Rules will be strictly observed.

13. Only fully paid up members shall have the right to vote. Decisions will be taken on a simple majority vote. The Chairman has a casting vote at Committee Meetings, the AGM, an EGM and any other special meeting. Such a vote shall be cast in the best interests of the Society as a whole.

14. The Society shall affiliate to, or take membership of such bodies as the Committee shall from time to time decide in furtherance of the Society's aims.

15. Neither the Committee nor any members shall have the power to incur any financial liability beyond the expected income of the Society. In the event that the Society ceases to operate, which decision can only betaken at an AGM or EGM, the assets of the Society shall, after all known and anticipated liabilities have been discharged, be divided between all fully paid up members at that time. Such distribution of assets shall be at the discretion of the Committee and shall take into account the length of continuous fully paid-up membership of each benefiting member.

16. The Committee may appoint an ad hoc sub-committee for any purpose, such sub-
committee to have as many members as necessary.

17. The Society shall be subject to these rules and also to any by-laws relating to any premises used by the Society on a regular or casual basis.

18.Any suggestion of the masculine gender in these rules shall be read as relating to the feminine gender where appropriate.

19.These rules supersede all previous rules